Construction Punch List Template
Download a Construction Punch List Template for
Excel
| Google Sheets
When to Use This Template: Use this construction punch list template during the final stages of a commercial or residential project to track remaining work by trade. Bring the template to closeout meetings to ensure each responsible party addresses their items before final payment and handover.
Notable Template Features: This standard closeout punch list divides work into categories — such as concrete, masonry, doors and windows, mechanical, and electrical — to aid in assigning tasks to the right trade. The template includes columns for punch ID, task name, responsible party, due date, description, and comments. The structured layout allows project teams to update progress quickly and keep all stakeholders informed.
Find even more features in the Smartsheet construction punchlist template. For more free tools across the project lifecycle, from pre-construction through quality control, see our construction management software solutions.
Simple Punch List Form
Download a Simple Punch List Form for
Excel
|
Microsoft Word
|
Adobe PDF
| Google Docs | Google Sheets
When to Use This Template: This simple punch list form is perfect for tracking incomplete or corrective work on small to midsized construction projects. Choose this template when you need to capture action items during quick site visits or informal walkthroughs that don't require the complexity of a trade-divided checklist.
Notable Template Features: This template includes columns for location, subcontractor, priority, status, due date, and completion date for easy sorting and filtering. Color-coded priority and status fields help you identify urgent tasks and progress at a glance. The uncluttered design makes it fast to complete on-site and easy for teams to understand.
See our selection of snag list templates for more ways to document and manage issues that need to be resolved before project completion.
Remodel Punch List Template
Download a Remodel Punch List Template for
Excel
|
Adobe PDF
| Google Sheets
When to Use This Template: Use this remodel punch list template for renovation projects that span multiple trades and rooms. You can track progress and assign outstanding tasks to the correct trade for follow-up.
Notable Template Features: This template organizes each item by task, additional details, room or location, trade, and status, which makes it easy to pinpoint who is responsible for what. The Status column provides quick visibility into project progress. The template's spacious layout allows for detailed entries without clutter for clear communication among team members.
New Home Punch List Template
Download a New Home Punch List Template for
Excel
|
Microsoft Word
|
Adobe PDF
| Google Sheets
When to Use This Template: During the final walkthrough of a residential build, use this new home punch list template to ensure every system and feature meets expectations before closing.
Notable Template Features: This template organizes tasks by trade and location, with sections for heating and cooling, plumbing, electrical, windows, exterior areas, and more. You can track who is responsible for each task and create a clear record of resolved items. The checklist format ensures no detail is overlooked, and every task row includes room for adding comments.
Commercial Construction Punch List Template
Download Blank and Sample Versions of a Commercial Construction Punch List Template for
Excel
| Google Sheets
When to Use This Template: Use this commercial construction punch list during the closeout phase of building projects to track remaining tasks by trade. During final inspections and owner walkthroughs, you can use this template to record deficiencies, assign fixes, and monitor completion dates.
Notable Template Features: This template organizes items by trade and includes columns for responsible party, task description, comments, status, due date, and completion date. Color-coded status indicators provide visual cues to help teams prioritize outstanding work and meet project deadlines. The template includes two tabs: an example punch list template with sample data and a blank version with only the editable trade categories filled in.
General Contractor Construction Punch List Template
Download a General Contractor Construction Punch List Template for
Excel | Microsoft Word | Google Sheets | Google Docs
When to Use This Template: This general contractor punch list template helps users manage and track outstanding work on active construction sites. This template can serve as a rolling punch list, allowing you to prioritize tasks, record approvals, and document progress from initial observation to completion.
Notable Template Features: For each task, this template includes fields for location and subcontractor, plus multiple dates: observation, expected completion, approval, and actual completion. The Priority and Status columns help with monitoring urgency and progress, while the multidate tracking system creates a clear timeline of when work was identified, scheduled, and completed to support accountability and accurate documentation.
For more resources, see our collection of Excel construction management templates, and get a detailed guide to construction project management with tips from industry experts.
Approval Construction Punch List Template
Download an Approval Construction Punch List Template for
Excel
|
Microsoft Word
|
Adobe PDF
| Google Sheets | Google Docs
When to Use This Template: Use this template for projects that involve collaboration and multiple stakeholders. It’s perfect when you have tasks that need to be approved by multiple people before they can be completed.
Notable Template Features: This template features sections for detailing tasks, noting both the assignee and assignor for each task, due dates, completion dates, and current status. The color-coded status labels identify work in progress, completed tasks, overdue items, and pending reviews. The template also includes a special Approval section to make sure all necessary parties sign off on tasks.
How to Use a Construction Punch List Template
After downloading a punch list template, get started by entering key project information. As you walk through a construction site with stakeholders, record each issue’s location and description, and assign responsibility. Then track completion to ensure nothing slips through the cracks before closeout.
Here's a breakdown of the steps to complete your punch list:
- Download the Template
Download this simple punch list template .
- Fill Out Project Details
Write the project’s name and location.
- Fill in Location of Task
Identify the specific location on the job site of the task that needs to be completed.
- Describe the Task
Detail the task that needs to be completed for the construction project.
- Name Task Owner
Fill in the name of the subcontractor who is responsible for the task that needs to be completed.
- Write in Level of Priority
Identify whether this task is high priority, medium priority, or low priority.
- Select the Status of Completion
Fill in the task’s status: Not Started, Started, or Complete. Update this status at each point of completion.
- Indicate the Due Date
Note when the task needs to be completed.
- Note the Date Completed
When the task is completed, note the date it was finished by the subcontractor responsible.
For more information on using construction punch lists, see our comprehensive punch list guide.
Use Smartsheet to Easily Manage All Your Construction Projects
From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.