Construction Bid Sheet Template
Download Blank and Sample Versions of a Construction Bid Sheet Template for
Excel
| Google Sheets
Download a Blank Construction Bid Sheet Template for
Microsoft Word
|
Adobe PDF
When to Use This Template: Use this bid sheet template to prepare construction cost proposals for residential or commercial projects. Document material, labor, and miscellaneous cost estimates in a structured format.
Notable Template Features: This template includes sections for project information, owner and contractor details, and scope of work. A cost breakdown sheet calculates charges for materials, labor, tax, and contingency. The template also includes signature lines for formal acceptance of terms and conditions.
For a bid template with more features, see the Smartsheet construction bid proposal and tracker template, which assigns approvers to finalize bid submissions before sending. It also integrates with project planning by linking awarded bids to project timelines and budget sheets.
Streamline Data Collection with Smartsheet Forms
Turn collected data into actionable insights instantly
Smartsheet forms capture consistent, accurate data and feed it directly into an organized sheet, giving you instant visibility. With customizable branding, conditional logic, and mobile accessibility, Smartsheet forms not only simplify data gathering but also allow your team to take action right away—whether you're tracking requests, collecting information, or managing fieldwork.
Subcontractor Bid Proposal Template
Download a Subcontractor Bid Proposal Template for
Excel
|
Microsoft Word
|
Adobe PDF
When to Use This Template: Subcontractors can use this bid proposal template to submit pricing and scope information to a general contractor or project owner. This template works well for trade-specific bids on residential, commercial, or renovation projects.
Notable Template Features: This template outlines owner and subcontractor details, project dates, and contact information. It also includes space for agreement terms, scope, exclusions, and a signature block for client approval. You can list itemized expenses for materials, labor, and miscellaneous charges on a separate cost sheet.
Learn more about bidding on construction projects in our comprehensive construction bidding guide.
Invitation to Bid Template
Download an Invitation to Bid Template for
Microsoft Word
|
Adobe PDF
When to Use This Template: Use this letter form for an invitation to bid after the prequalification process to formally request proposals from contractors or subcontractors for a construction project. This template is designed for general contractors, developers, or project owners who are managing multiple bids and need a consistent, professional format to announce open bidding and outline submission details.
Notable Template Features: This template includes fillable fields for project identifiers, bid submission instructions, and key dates, such as the opening and closing deadlines. The letter outlines the purpose of the project, submission protocol, and review process to help minimize confusion and noncompliant bids. You can edit any part of the letter to suit your specific project, such as modifying the submission guidelines for projects that allow digital bids.
Bid Comparison Template
Download a Bid Comparison Template for
Excel
| Google Sheets
When to Use This Template: Use this bid comparison template during procurement reviews or preconstruction to evaluate and compare itemized bids from multiple contractors or vendors.
Notable Template Features: This template organizes pricing, quantities, and totals for up to six bidders, with built-in fields for tax and shipping costs. You can mark the status of each bid with color-coded tags for lowest bid, accepted, rejected, and incomplete to highlight responsiveness and selection outcomes. The template calculates totals for an overview of each bid amount, which you can then compare against your budget.
Abstract of Bids Template
Download an Abstract of Bids Template for
Excel
| Google Sheets
When to Use This Template: Use this abstract of bids template for public or private projects to record and compare multiple contractor submissions after the bid deadline has passed. This form serves as a formal log of all bids received to help ensure a clear audit trail and support procurement documentation.
Notable Template Features: This template captures essential bid data, including base bids, ranked order, and additive or deductive alternates for up to five variations. It also includes checkboxes to track whether the user has listed subcontractors, attached construction bid bonds, and verified qualifications. The simple, organized format makes this template easy to present for final award review.
Construction Bid Tabulation Template
Download a Construction Bid Tabulation Template for
Excel
| Google Sheets | Smartsheet
When to Use This Template: Use this bid tabulation template to compare detailed cost proposals across multiple contractors based on a common scope of work. This format works best during formal bidding processes to evaluate unit pricing, verify consistency with an engineer’s estimate, and identify the lowest responsive bidder.
Notable Template Features: This template provides columns for bid item numbers, descriptions, quantities, unit costs, and total bid amounts for each contractor, alongside a reference column for the engineer’s estimate. It’s designed to help you organize pricing that originates from detailed construction takeoffs so that project teams can verify item-by-item accuracy and identify the lowest responsive bid. A status menu allows you to mark which bids are complete, incomplete, or need review.
Related Construction Templates
If you’re managing a construction project, the right templates can help you streamline planning, budgeting, and communication. Here are some of the most useful construction templates to support every stage of your workflow:
- Construction Estimate Templates: Use a construction estimate template to calculate projected costs for materials, labor, equipment, and other job-related expenses before work begins. These templates help contractors create accurate budgets, reduce financial risk, and improve bid competitiveness. For more resources, see our guide to construction cost estimate methods with real examples.
- Construction Quote Templates: Use a construction quote template to provide pricing for specific labor, materials, or services in response to a request for quotation (RFQ). With a quote template, contractors and suppliers can deliver fast, accurate pricing when a client has already defined the project scope and needs straightforward cost information without a full proposal.
- Construction Proposal Templates: Download construction proposal templates to present detailed plans, pricing, and terms for completing a project based on client requirements or design documents. Contractors can use these templates during negotiated bids and design-build projects, as well as when responding to a request for proposal (RFP) to communicate scope, timeline, and cost in a professional format.
- Construction Request for Proposal (RFP) Templates: Use a construction RFP template to formally request proposals from contractors, subcontractors, or design-build teams for a defined scope of work. Request proposals from vendors to evaluate their pricing, timelines, and approach.
- Construction Scope of Work Templates: During the planning phase, use a construction scope of work template to define the specific tasks, deliverables, timelines, and responsibilities for a construction project, helping to prevent misunderstandings and scope creep throughout the project's lifecycle.
- Construction Budget Templates: Use construction budget templates to plan, track, and manage project costs across categories such as labor, materials, permits, equipment, and contingency. Compare estimated and actual expenses, and maintain financial visibility from start to finish.
- Construction Schedule Templates: Try one of these construction schedule templates to plan project timelines, track milestones, and manage task sequencing from preconstruction through closeout. Contractors can include schedules in bid proposals to demonstrate project feasibility, align with owner deadlines, and strengthen their position during selection by showing how the work will be delivered on time.
Improve Your Bid Proposal Process With Smartsheet for Construction
From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.