Project Documentation Template
Effective project documentation is the basis of successful project management. This template helps ensure that you complete and account for the documentation necessary for each phase of a project. Customize this project documentation template to track each project document, each document version, the party responsible, and the document’s purpose. Then, check off each task as you complete it.
Download Project Documentation Template
Excel | Word | PDF | Smartsheet
Construction Documentation Tracker Template
The complex nature of construction projects directly correlates with the significant amount of required documentation needed throughout a project. From drawings and scheduling to approvals and reports, use this template to track each document, specification reference, document owner, request and receive date, and document location to easily find all required project documentation.
Download Construction Documentation Tracker Template
Excel | PDF | Smartsheet
Subcontractor Documentation Tracker Template
Construction sites regularly hire specialty subcontractors to complete assignments for a project, including plumbing, painting, and electrical work. Use this pre-built subcontractor documentation template to gather, organize, and track documents during each phase. The template also includes dedicated spaces for company name and contact information, contracts, scope of work, licenses, key dates, shop drawings, and more.
Download Subcontractor Documentation Tracker Template
Software Project Documentation Template
The software development lifecycle requires technical documentation at each stage. From the planning phase to product release, use this customizable software project documentation template to keep a record of design documents, test plans and standards, end-user guides, installation guides, final reports, and other essential documentation.
Download Software Project Documentation Template
Agile Project Documentation Template
An Agile approach to documentation is minimal, adaptive, and continuous. Use this pre-built template to ensure your team fulfills iteration goals by recording the status of each document, the party responsible for completion, and where to locate the document.
Download Agile Project Documentation Template
Website Project Documentation Template
From brand and style guidelines to technical specifications, a web project has many moving parts that require intentional documentation management. Use this template to gather all the essential documentation into a central location to ensure all parties are on the same page. This customizable template allows you to organize key documents by category, with space for specification references, ownership, location, and requested and received dates.
Download Website Project Documentation Template
IT Project Documentation Template
When it comes to documentation for an IT project, keep in mind that quality transcends quantity. Ensuring the documentation filed is truly helpful and directly supports the IT project deliverable will save valuable time and resources. Download this pre-built IT project documentation template to account for important documents, from concept proposal to project closure reports, request dates, ownership, received dates, and location.
Download IT Project Documentation Template
Data Science Project Documentation Template
With the accelerated growth of dataset analysis in the computation and technology realms, organizations must be better equipped to uncover vast amounts of insights into user behaviors and trends. This customizable template will account for and track each critical piece of documentation in your data science project, from data mining to visualization. This template also provides space to manage document requests, ownership, location, and more.
Download Data Science Project Documentation Template
Quality Improvement Project Documentation Template
Continuous quality improvement (CQI) is fundamental to enhancing the processes and outcomes in any healthcare organization. Whether your QI program or project involves improving patient safety, record-keeping, or waste reduction, this customizable template helps you organize and track key documents. Use this template to outline the project background, implementation strategies, timelines, and training plans, and track project documentation ownership and location during each stage.
Download Quality Improvement Project Documentation Template - Word
Library Management System Project Documentation Template
An efficient library management system is essential to the day-to-day operations of a library. Due to the various components and users, system development can be complex and involve many moving parts. This pre-built library project documentation template provides room to include details such as the project scope, standards followed, system requirements, scheduling, and location of key documentation during each phase of the project.
Download Library Management System Project Documentation Template - Word
What Is the Purpose of Project Documentation?
Project documentation is the act of recording, or documenting, key details throughout each stage of a project and filing those documents for easy retrieval. Effective documentation is essential to ensure you meet project requirements, and also serves a trackable record of what activities have been completed, when they were completed, and who was involved in the process.
What Are the Key Documents Needed for Each Phase of a Project?
Seasoned project managers understand the importance of methodical project documentation, and save valuable time by utilizing standard templates for project documents. Although required documentation can vary by project or industry, below are the key standard documents you need for each phase of a project:
- Pre-Initiation:
- Phase 1: Initiation:
- Phase 2: Definition and Planning:
- Phase 3: Launch or Execution:
- Phase 4: Performance and Control:
- Phase 5: Project Close:
To learn about managing each phase of a project in more detail, visit “Demystifying the 5 Phases of Project Management.”
Improve Project Documentation with Smartsheet for Project Management
Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.