When every request means building from scratch, Portfolios lets you launch new projects in minutes, each set up the same way, and see health and progress in one place.
When work outgrows manual upkeep, Advanced Portfolios lets you push changes across all active projects at once and report in real time on budget, health, and risk.
Global updates at scale
Custom portfolio reporting
AI built-in
Looking at other plans? Advanced Portfolios is also available as a premium add-on.
Portfolios
Introduction to Portfolios
Portfolios gives teams a standardized way to manage related work in one central view, and the visibility to monitor health and prioritize with confidence.
Speed to execution
Turn requests into actionable project plans in minutes and manage related work from one central place.
Consistent delivery
Start every project with the same structure and deliverables, so teams skip repetitive setup and avoid costly errors.
End-to-end visibility
Surface key metrics across projects to spot risks, prioritize the right work, and report out to stakeholders.
Standardization and visibility, built in
Portfolios offers a simple, intuitive way to standardize, create, and manage projects, all in one place – from intake to reporting.
Out of the box
Get up and running fast with a ready-made project list, intake form and dashboard to manage and track requests from day one.
Demand intake
Centralize and manage the approval process for all new project requests.
Standardized templates
Drive consistency in execution and reporting with templates that automatically replicate workflows and project plans.
Automated provisioning
Create approved projects from a central console.
Project rollup
Roll up metrics across projects to track progress, monitor health, and keep key stakeholders informed.
Project archiving
Keep your project list clean with archiving that moves finished work out of active views while keeping it available for reporting.
Dynamic sharing
Keep access current with permissions that follow the assigned project lead, adding and removing people automatically as assignments change.
This portfolio has been a game changer so far for us. I just put it in the request, and it auto-creates the different workspaces for us. No one has to worry about going in and adding anything. They just click on their project, and they can get to work.
Advanced Portfolios gives organizations a way to govern projects and processes at scale. Publish changes across your portfolio in a single action, get real-time reporting, and use built-in AI to create, query, and monitor work.
Standardize execution
Hold all work to one standard and adapt as requirements shift without manual rework.
Drive visibility across work
Measure projects against standardized metrics and report on results tied to business goals, not just status.
Govern at scale
Stay in control as work grows with built-in AI to help set up projects, monitor progress, and answer questions.
Execution governance at scale
Advanced Portfolios delivers control as you grow, agility as strategy shifts, and data you can trust for every decision, all inside Smartsheet.
Demand intake
Centralize and manage the approval process for all new project requests.
Standardized templates
Drive consistency in execution and reporting with templates that automatically replicate workflows and project plans.
Automated provisioning
Create approved projects from a central console.
Change management
Update the template once and publish across projects in a single action, including adding new assets, updating automations, creating cross-sheet references, and more.
Advanced portfolio reporting
Define and report on custom project attributes to stay aligned with business goals and maximize results.
Dynamic sharing
Keep access current with sharing that follows the project lead, adding and removing people automatically as assignments change.
Archiving
Freeze, store, and report on historical projects for trend analysis and compliance. Unarchive to return a project to active work.
Customer stories
Real stories, real impact
We create around a dozen new projects each week, and Control Center lets us do that using a standard template. That alone saves us about two hours per week.
Keeping all teams aligned and aware of deadlines is essential since every task depends on another. Smartsheet brings everything together in one place, giving us real-time visibility into project progress and ensuring nothing falls through the cracks.
We use Control Center for every single project. We have more than 200 active projects, and each one has a toolkit. Power Automate helps us customize the experience within Smartsheet automatically, based on the team you're on.
Portfolio Management features are available across the Smartsheet platform
Portfolios is included in Enterprise plans with no additional setup or license required. Advanced Portfolios is included with Advanced Work Management or as a premium add-on. Compare plans to find out what’s available at your tier.
Portfolios gives you a standard way to start new work, a central view, and portfolio-wide visibility. It is the right starting point when you are managing a smaller set of projects or processes and can keep them up to date by hand.
Advanced Portfolios includes everything in Portfolios and removes the tradeoff that comes with scale. When volume or complexity outgrows manual upkeep, Advanced Portfolios delivers the governance and reporting needed to manage work as it evolves. Every body of work stays tied to its template, so when the standard changes you publish once and every active project follows, with no one updating projects one at a time. Status and health roll up automatically into one live summary that feeds your reports and dashboards, so stakeholders work from current numbers. And because AI is built into Smartsheet, the template-driven structure of Advanced Portfolios gives it consistent, portfolio-wide context to help you set up projects, monitor progress, and answer questions.
Portfolios is well suited to teams tracking departmental projects or managing recurring work like new launches, employee onboarding, or IT ticketing. It fits anywhere work needs a standardized starting point and a consolidated view, and updates can still be made by hand.
Here’s an example of an IT ticketing portfolio: an IT team creates templates for project types like hardware provisioning or incident escalation, complete with checklists, RACI logs, and ownership assignments. Each new request launches from the right template, with portfolio-level reporting on ticket status and resolution time.
Advanced Portfolios is built for organizations whose projects and processes have outgrown what any team can govern, update, and report on manually. It’s the right fit when dozens or hundreds of projects need to follow the same standard even as work evolves, such as multi-site rollouts, regulatory compliance programs, client implementations, and IT delivery.
Here’s an example of a multi-site rollout: a retail organization managing hundreds of locations standardizes operational processes across every site. Custom attributes like region, location type, and compliance status are defined once and flow automatically into every project. When a policy changes, updates made to the template are published to every active project in a single action. The portfolio summary sheet feeds dashboards, giving leadership real-time visibility into key metrics like status, budget, and health, so they can quickly spot underperforming sites and make confident decisions.
A standard project management tool helps you execute individual projects. A portfolio gives you consistency and visibility across related work, so you can track progress, surface priorities, and stay aligned to broader goals. It is the difference between running one project well and running the right work, the right way, across your team or organization.
Advanced Portfolios enforces a standard by provisioning every new body of work from a governed template. When strategy shifts, you update the template once and publish the change across every active project, instead of updating each individually. Permissions and audit trail come from the Smartsheet platform, sharing follows the assigned project lead automatically, and finished work is archived with its data intact, so you can show that work ran to standard without assembling proof after the fact. Advanced Portfolios cuts manual updates across siloed trackers and gives you auditability, process consistency, and compliance visibility without constant oversight.
Because both are part of the Smartsheet platform, AI is already built in, and the structure a portfolio establishes gives it a reliable data foundation to work from. With the Smartsheet MCP Server and direct integrations with leading AI assistants like Claude, you can query your project list or portfolio reports to surface instant insights. Ask Smart Assist or connect your AI tool of choice to create portfolios, templates, and assets, and answer questions about the work. Soon you will be able to flag issues like overdue milestones and duplicate projects, right where the work already happens.
