Task Management Software Built for Growing Teams
From managing simple to-do lists to complex project plans, Smartsheet offers the task management software teams need to drive efficiency, collaboration, and visibility — all in one scalable platform built to grow with your business.
Why use Smartsheet for task management?
Smartsheet centralizes task management, allowing teams to prioritize, assign, and track work in a single location. Unlike static spreadsheets, it includes built-in automation, multiple dynamic views like Gantt and Kanban, and integrations with tools like Slack and Google Workspace to keep teams aligned and on track.
Organize your work, your way
Structure tasks with flexible sheets and views
- Customize columns for tasks, assignees, deadlines, and more to manage work at a glance
- Eliminate formatting headaches with intuitive, flexible sheet layouts
- Visualize tasks in the view that fits your team: Gantt, board, timeline, and more
Collaborate in real time
Keep everyone aligned with built-in communication and task tracking
- Centralize tasks, comments, and updates in one place
- Use @mentions and automated notifications to keep work moving
- Ensure every team member knows what’s next and when it’s due
Automate repetitive work
Streamline workflows and focus on what matters most
- Set up rules to auto-assign tasks, update statuses, and send reminders
- Reduce manual work with scalable, no-code automation
- Boost productivity by eliminating repetitive busywork
Gain real-time visibility
Track progress and performance with dashboards and reports
- Monitor key metrics and project status at a glance
- Use reports to highlight tasks that need attention
- Adjust plans quickly as priorities shift and ensure work stays on time and on budget
Stay on top of every task, deadline, and deliverable.
Smartsheet gives your team the structure and flexibility to move faster, together.
Key features for managing tasks in Smartsheet
Integrations
Smartsheet connects effortlessly with the tools your team already knows and loves.
Simplify content collaboration with Box, Dropbox, Google Drive, and other file sharing integrations, and instantly transform messages into tasks by connecting popular messaging platforms like Slack or Microsoft Teams. Whatever work you do, Smartsheet task management software will help you deliver it with maximum efficiency.
A platform built for how you work
Learn how Smartsheet empowers teams to plan, track, and manage work with greater clarity, speed, and confidence.
Clear Digital uses Smartsheet to increase client confidence
50%
more efficiency amongst project managers
Clear Digital, a B2B digital agency that creates websites and brand experiences that deliver real-world impact, uses Smartsheet to manage large and small web design, custom web development, brand strategy, visual identity, and video projects from end to end, providing visibility and consistency, increasing efficiency by up to 50 percent, and helping maintain a 90 percent client retention rate.
Task management for teams across any industry
Pre-built template solutions
These multi-asset templates are designed to provide a complete workflow solution for managing tasks out of the box.
If you’re managing more than just a personal to-do list, Smartsheet gives you the structure and flexibility to organize tasks, collaborate in real time, and automate work across your team. It’s built to scale with your needs, so you can move faster without relying on manual updates or extra tools.
Task management software FAQs
Task management is the process of organizing, tracking, and completing work items efficiently. It helps teams stay aligned, meet deadlines, and ensure nothing falls through the cracks. Task management software like Smartsheet makes it easier by combining task tracking with collaboration and automation features.
The best way to track tasks is to use software that centralizes your task list, assigns ownership, sets due dates, and offers visibility into progress. Look for tools that support multiple views, reminders, and real-time updates.
Effective task management software should offer features such as task assignment, due dates, status tracking, notifications, and collaboration tools. It should provide multiple visual views like Gantt, timeline, or Kanban. Automation and integration with other tools can help streamline work.
You can manage tasks in Smartsheet using customizable sheets where each row represents a task. Assign owners, set due dates, track status, and add files or comments for tasks.
Yes, Smartsheet makes it easy to assign tasks. Add team members as collaborators to the task sheet. Assign individual tasks, send automatic update requests, and track accountability across projects.
Start with a task tracking template in Smartsheet or create a sheet from scratch with columns for task name, assignee, due date, status, and priority. Use conditional formatting and automated reminders to stay on top of deadlines.
Yes, you can create automated reminders based on due dates, status changes, or custom conditions. These alerts help keep team members accountable and tasks moving forward.
Learn more about setting up automated reminders in Smartsheet.
Smartsheet includes built-in visual tools like Gantt charts, calendars, dashboards, and Kanban-style views. These help you monitor task deadlines, progress, and workload in real time.
Yes, you can manually duplicate recurring tasks in Smartsheet. You can also use automation rules to schedule tasks. This feature helps maintain consistency in repeatable workflows.
Yes, task management platforms like Smartsheet let you manage personal to-dos alongside team or project work. You should be able to filter views, assign tasks to yourself or others, and stay organized in one centralized workspace.
Smartsheet combines the usability of a spreadsheet with powerful project management features like automation, integrations, and real-time collaboration. It’s ideal for teams that want to scale task tracking without switching tools constantly.
Task management focuses on tracking individual work items. Project management includes planning, resource allocation, timelines, and reporting across entire projects. Smartsheet supports both.
Smartsheet supports both task management and project management software features.
Smartsheet is purpose-built for task and project management, offering more than simple data entry. Unlike Excel, it provides features such as task assignment, automated reminders, and real-time collaboration. These integrated tools make it easier for teams to stay organized, aligned, and on schedule.