Smartsheet Views

Views

Smartsheet views offer flexible ways to interact with your data. Choose from a grid for detailed entries, a Gantt chart for clear project timelines, a card for agile workflow management, or a calendar to keep track of deadlines. Switch easily between these views to gain actionable insights tailored to your needs.

Table view new

Table view offers a modern, intuitive grid-style experience with real-time collaboration and scalable performance. Whether managing a simple task list, analyzing complex data, or running large projects, table view gives you the tools to start fast, stay aligned, and drive results faster.

Collaborate in real-time

Table view provides real-time collaboration with live updates, so you never have to save or refresh your sheet again.

Create formulas with ease

A new formula editor provides a dedicated space for managing formulas, with autocomplete for column names and one-click column formulas.

Organize with color-coded clarity

Use the new colored dropdown values to organize and visually understand your data without needing conditional formatting.

Streamline your work

Use improved sorting, quick search and filtering, bulk column deletion, and an editing side panel to manage data effortlessly.

Timeline view

Timeline view empowers teams to visualize and manage date-based work in real time. By visualizing tasks along a timeline and grouping information to easily track project components, teams can instantly get the big picture and adjust details with ease.

Visualize project timeline

Timeline makes it easy to get the full picture. Whether viewing product roadmaps or marketing campaigns, timeline organizes your tasks and highlights milestones, ensuring you have a detailed and actionable overview.

Group items by theme

Organize items into visual lanes — like team, region, or status — for a clear and easy overview of your project data.

Communicate status

In timeline view, each milestone and bar represents a task, organized by date. Click on any item to view and edit its details within your project context.

React to changes in real-time

Stay updated with the latest project information. Every change made by a team member is instantly saved and reflected on your timeline, ensuring you always have the most up-to-date data at your fingertips.

Board view

Board view is a visual and interactive way to manage projects and tasks. It’s ideal for teams that prefer a visual approach to task management or use Agile Methodologies. It simplifies organizing, prioritizing, and collaborating — making tracking projects more engaging and straightforward.

Kanban-style layout

Kanban boards provide clear visibility into the status of work items, allowing team members to track what’s in progress, completed, and up next. In board view, each task is represented as a card. Cards are organized into lanes where each lane can represent a stage of the project, a team, or sprint.

Drag-and-drop functionality

Users can move cards between lanes to update task status, reprioritize tasks, or distribute work across team members for simple task update management.

Task details on boards

Each card shows the important details of a task such as due date and who's responsible, providing a fast overview without opening each task. You control what information appears on each card. Add up to 14 fields from your sheet or opt for the "compact" view to display only the primary column.

Visual indicators

Cards can include visual indicators to represent the status, priority, or type of task; vital task details such as descriptions, checklists, and comments; and more.

Gantt view

Gantt view is a powerful tool for visual project management and timeline tracking. It transforms project details into an easy-to-read chart, helping teams understand task relationships, manage dependencies, and stay on schedule.

Project visualization

Displays tasks along a timeline, each represented by horizontal bars. The length and position of these bars reflect the start date, end date, and duration of each task, providing a clear overview of the project timeline.

Task dependencies

Users can set up and view dependencies between tasks with ease. This helps in understanding how delays or changes in one task can impact others, facilitating better planning and response to changes.

Drag-and-drop adjustments

Adjusting the Gantt chart is easy and intuitive. Simply drag and drop bars to change task durations, start or end dates, and reorder tasks.

Milestones and critical path

Highlight important deadlines or milestones and identify the project's critical path to prioritize and focus on essential tasks.

Views by the numbers

13.4M

users

18B

rows

4.1PB

of assets

Grid view

Grid view gives you a familiar, table-style interface — but it’s so much more than a spreadsheet. It combines the ease of rows and columns with powerful project management features, making it flexible enough for anything from basic task lists to managing complex projects.

Spreadsheet format

Data is displayed in a familiar spreadsheet format, with rows representing items, tasks, or sub-tasks, and columns organizing key details like status, due date, and assignee.

Data organization

Data management tools for sorting, filtering, and grouping data, aiding in the efficient handling of large amounts of information. Sort tasks by due date, filter by status, or group by assigned team member.

Customizable columns

You can customize columns for various data types — text, date, dropdown lists, checkboxes, etc., making it easy to tailor the view to your project's specific needs.

Cell linking across sheets

Grid view allows you to link cells to other sheets, which is useful for maintaining consistency and accuracy across multiple related projects or datasets.

Calendar view

Calendar view is designed to offer a time-based perspective on tasks and projects, displaying them in a familiar calendar format. This view is ideal for managing schedules, ensuring that deadlines are met, and appropriate resources are allocated over time.

Visual time management

The calendar view presents tasks and projects on a daily, weekly, or monthly calendar, making it easy to see when each task begins and ends. This helps identify overlaps, gaps, and deadlines at a glance.

Drag-and-drop scheduling

Enable the simple reassignment of tasks and deadlines with a straightforward drag-and-drop action. This streamlines workflow and enhances productivity, making it easy to adjust dates and meet deadlines.

Task details

Calendar entries show key details about each task, such as the title, duration, and responsible parties. This provides quick insights without needing to delve into each individual task.

Notifications and alerts

Users can set up notifications and alerts for upcoming deadlines and important dates within the view. This feature ensures that key milestones and deadlines are not missed.

Take a closer look at views

HELP ARTICLE

Introduction to table view

Table view allows users to manage projects, tasks, and data with real-time collaboration

Help article

Track date-based work with timeline view

Timeline view shows date-based work on a horizontal timeline. Use it to create project roadmaps, or plan, track, and manage tasks, work, and portfolios.

Help article

Collaborate in real time with board view

Board view lets you track projects, manage tasks, and prioritize work visually.

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