IT Portfolio Management Software for the Enterprise
Connect strategy, execution, and visibility across your entire IT portfolio. Align tech investments with business outcomes, accelerate digital transformation, and manage risk — all within one secure, scalable platform.
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AND OVER 85% OF FORTUNE 500 COMPANIES.
Why use Smartsheet for IT portfolio management?
Smartsheet enables IT organizations to transform how they manage complex portfolios, programs, and initiatives. By centralizing visibility across applications, infrastructure, and innovation projects, IT teams can balance demand, capacity, and strategic priorities with confidence. With enterprise-grade IT governance, automation, and integration capabilities, Smartsheet helps tech leaders modernize operations, reduce technical debt, and drive measurable business impact.
Optimize resources and accelerate delivery
Match capacity to demand with precision
- Balance workloads across infrastructure, applications, and innovation teams
- Leverage Resource Management by Smartsheet to plan, forecast, and allocate resources effectively
- Speed up execution by standardizing project intake, approvals, and workflows
Scalable efficiency for digital transformation
Drive standardization and improve agility across hundreds of projects
- Scale repeatable IT project templates and workflows with Smartsheet Control Center
- Automate manual updates, notifications, and reporting to reduce administrative time
- Support Agile, Waterfall, and hybrid methodologies with one flexible platform
Governance and risk control at scale
Maintain oversight without slowing down innovation
- Use Control Center to enforce consistent templates, permissions, and governance
- Automate portfolio reporting to track compliance and performance across teams
- Mitigate risk with clear visibility into task dependencies and overall project health
Transform how your IT portfolio delivers value
Unify governance, gain visibility into work, and speed up execution across your tech stack. Modernize IT portfolio management with Smartsheet, built to help enterprises adapt faster, innovate smarter, and achieve measurable business outcomes.
Key features for IT portfolio management in Smartsheet
Integrations
Connect seamlessly with tools across your IT ecosystem.
Smartsheet integrates with the enterprise tools your IT organization already depends on, including Jira, ServiceNow, Power BI, Tableau, Microsoft 365, and Google Workspace. Bi-directional integrations and robust APIs ensure real-time data flows between systems, so you can unite development, operations, and governance. Eliminate silos, maintain compliance, and keep your IT portfolio running smoothly from strategy to delivery.
Smarter IT portfolio management in action
Learn how global technology teams use Smartsheet to unify portfolios, track resources, and deliver value faster. Watch how visibility, governance, and automation come together to drive operational excellence.
Iron Mountain centralizes IT with Smartsheet to save $4M annually
200+ hours saved per user per year
Iron Mountain, a global leader in storage and information management, replaced six different tools with Smartsheet Modern Project and Portfolio Management (PPM) to streamline its IT operations. By centralizing project data and automating workflows, the team eliminated manual tracking and administrative overhead. This shift has generated over $4 million in annual savings while giving leadership real-time visibility into portfolio performance.
IT portfolio management across all types of IT projects
Pre-built IT portfolio management template solutions
Streamline IT and project portfolio management (PPM) from the start with these templates, to deliver value faster with less setup.
Ready to unify your IT portfolio?
Replace outdated systems and fragmented tools with Smartsheet, a single platform built for enterprise IT at scale. Gain real-time visibility, automate workflows, and ensure governance, all while empowering teams to execute faster and with greater accuracy.
IT Portfolio Management FAQs
Smartsheet provides visibility through interactive dashboards and real-time reporting across all IT departments. Unlike traditional tools, it connects project data, resources, and KPIs in one platform, making it easy to track progress, align priorities, and eliminate silos between teams.
Yes. Smartsheet scales across hundreds of projects with enterprise-grade governance. With Control Center, IT teams can standardize project creation, enforce templates and permissions, and maintain oversight while allowing flexibility at the project level.
Smartsheet integrates seamlessly with Jira, Tableau, Power BI, and more to unify data across your IT ecosystem. This enables real-time portfolio reporting, visual analytics, and connected insights, all while reducing manual data transfer and ensuring accuracy.
Control Center provides a central hub to manage IT project templates and automate portfolio rollout. It ensures every project follows the same governance model, structure, and reporting framework, allowing enterprises to scale best practices consistently across global teams.
Yes. Smartsheet supports compliance with automated workflows, approval paths, audit trails, permissions, and centralized record-keeping. Teams can enforce consistent procedures and track compliance metrics with real-time dashboards.