Smartsheet Gov Resource Management: Visibility, Control, and On-Time Deliverables

Only 31% of projects are successful globally. Poor resource management is a top reason why.

The problem is straightforward: getting the right people on the right project at the right time. Across federal agencies and companies that support the government, resource data lives everywhere. HR systems, timesheets, project schedules, and financial systems all hold pieces of the picture, but nowhere is it unified. So allocation decisions happen based on incomplete information. Projects start late. Teams burn out. Cost overruns occur on fixed-price contracts.

Today, we're announcing Smartsheet Gov Resource Management. Built specifically for government organizations managing complex portfolios where every hour and every deadline matters.

The Core Value: Unified Resource Visibility

Smartsheet Gov customers already have schedules and budgets in Smartsheet. What they're missing is unified visibility into capacity: Who's available? What are they working on? Can we take on new work?

Resource Management connects work management with real-time resource visibility, all in one place. No fragmented tools. No guessing.

For Government PMOs:

• Answer "Do we have capacity?" with actual data on available resources by skill and project, eliminating the delays and uncertainty of manual assessment
• See utilization across your entire portfolio and identify resource constraints before they cascade into delays
• Achieve 20% or greater improvement in resource utilization within 90 days
• Make strategic trade-offs based on real data: prioritize high-value work, extend lower-priority timelines, adjust scope where needed

Real example: One federal agency discovered they were allocating their top architects to 40% of projects, a clear bottleneck. Real-time visibility made the constraint obvious. They rebalanced allocation before project delays cascaded, protecting critical timelines.

Aerospace & Defense: EVM Compliance & Cost Control

EVM Reporting: DCMA compliance is non-negotiable. Most A&D contractors spend 30 to 50 hours per month per contract compiling reports manually. They pull schedule data from IMS sheets, cost actuals from financial systems, and forecasts from spreadsheets. That's time spent on data wrangling instead of managing delivery risk.

Smartsheet Gov with Resource Management consolidates EVM data automatically. Schedule, resource allocation, and actual costs flow into one system. Reports are generated with a click. No manual compilation. No data quality errors. One $1.5B program automated their daily cost feeds and identified cost risk by month three, instead of discovering problems at month eight when corrective action is constrained.

Cost Risk Management: Large defense programs operate under fixed-price contracts. In several large programs, planned cost profiles have shown significant variance during ramp-up, creating pressure on program performance. On a $250M contract, a 1% cost variance equals $2.5M of impact.

The reality: most contractors don't identify cost trends until 8 to 12 months into an engagement, far too late for effective corrective action. Resource Management changes that equation. Real-time cost tracking. Daily labor spend visibility. Automatic cost forecasting at any point in the program. When costs trend unfavorably, managers can adjust resource allocation, accelerate scope decisions, and implement corrective actions while there's still time to act. The difference: identifying cost risk in month 4 (when adjustment is possible) versus month 10 (when the contract is essentially complete).

What's Different

Resource Management extends your existing Smartsheet platform with real-time capacity planning, utilization dashboards by team and skill, automated DCMA-compliant reporting, and cost forecasting for fixed-price work. All in one unified view.

For PMO leaders: "Do we have capacity for this work?"

For A&D compliance teams: "Here's our DCMA-compliant status. Ready for submission."

For program delivery managers: "Here's our cost forecast and our planned corrective actions."

Next Steps

Resource allocation is one of your most critical operational levers. Organizations that turn resource planning from fragmented data to unified visibility gain the ability to make better decisions faster. This protects timelines, ensures compliance, and optimizes resource utilization.

To explore Smartsheet Gov Resource Management, contact us to schedule a 30-minute capability demo with our team.

Smartsheet Gov Resource Management is available now. Turn unified resource visibility into better decision-making.

Smartsheet Gov is built for government agencies and contractors. FedRAMP-authorized. Integrated with government systems.